Privacy Policy
1. Who we are
DenConnect is an Employer of Record service licensed and operating in Denmark. We are committed to protecting your personal data and respecting your privacy.
Overview of your rights
You have the right to access, rectify, erase, restrict processing, data portability, and object to processing of your personal data. You also have the right to lodge a complaint with a supervisory authority.
Recipients and transfers
We may share your personal data with carefully selected recipients within the EU/EEA, such as payroll providers, Danish authorities (SKAT), and pension providers. We only transfer data outside the EU/EEA when adequate safeguards are in place.
Retention
We retain personal data for as long as necessary to fulfill the purposes for which it was collected, and in accordance with legal requirements.
2. Data processing when using our website
2.1 When you visit the website (Cookies)
We only use strictly necessary cookies to deliver the website technically and do not collect any information about your visit.
2.2 When you contact us via contact forms
Purpose
To receive and respond to your inquiry, provide pre-contractual advice, and deliver customer service regarding our Employer of Record services.
Information
Name, email, phone number, company information, your message/inquiry, and technical metadata (e.g., submission time and IP address).
Legal basis
Our legitimate interest in providing customer service and accurate information prior to engagement (GDPR art. 6(1)(f)). If you subsequently become a client/employee/contractor, further processing occurs to fulfill the agreement (art. 6(1)(b)).
Recipients
EU-based website hosting providers, email service providers, and relevant internal staff. Information is not shared with others unless necessary to handle your specific inquiry.
Transfers outside EU/EEA
Contact form data is processed and stored within the EU/EEA through our selected service providers.
Retention
Inquiries are retained for up to 2 years from last contact, unless an agreement is entered into or there is a legal requirement.
3. Client and contractor administration
3.1 Employer of Record services and client relationships
Purpose
To provide Employer of Record services, manage client relationships, process contractor employment, handle payroll administration, ensure compliance with Danish labor law, and maintain ongoing business relationships.
Information
Client contact details (name, position, company, CVR number, email, phone), contractor personal information (name, address, tax information, bank details, employment terms), correspondence, transaction data (invoices, payments, employment contracts), and compliance documentation.
Source
Directly from you/your organization, from contractors we employ on your behalf, and from official Danish registries where required for compliance.
Legal basis
Contract performance (GDPR art. 6(1)(b)) for client agreements; our legitimate interest in administering business relationships efficiently (art. 6(1)(f)); and legal obligation for tax, employment law, and reporting requirements (art. 6(1)(c)).
Recipients
Microsoft SharePoint with EU data residency (secure cloud storage), EU-based payroll system providers, Danish tax authorities (SKAT), pension providers (ATP), European banking partners, EU-based auditors, and public authorities where required by law.
Transfers outside EU/EEA
We use Microsoft SharePoint configured with data residency within the EU/EEA and select other service providers that maintain operations within European jurisdictions. No routine transfers occur outside the EU/EEA for client and contractor data.
Retention
Employment and payroll records: current tax year + 5 years. Client relationship data: up to 5 years after last activity, with longer retention where legal requirements apply.
3.2 Contractor onboarding and employment administration
Purpose
To legally employ contractors on behalf of our clients, ensure compliance with Danish employment law, process payroll, manage benefits, handle work permits where applicable, and maintain employment records.
Information
Personal details (name, address, date of birth, nationality), tax information (CPR number, tax card details), banking information, employment contract terms, work permit documentation, payroll data, and ongoing employment correspondence.
Source
Directly from contractors and from our clients regarding employment terms and work assignments.
Legal basis
Contract performance for employment agreements (art. 6(1)(b)), legal obligation under Danish employment and tax law (art. 6(1)(c)), and our legitimate interest in maintaining accurate employment records (art. 6(1)(f)).
Recipients
Microsoft SharePoint with EU data residency (secure document storage), EU-based payroll processing systems, Danish authorities (SKAT, ATP, pension providers), European banking partners for salary payments, and relevant internal staff.
Transfers outside EU/EEA
All contractor employment data is processed and stored within the EU/EEA through our carefully selected service providers and Microsoft SharePoint with European data residency.
Retention
Employment records: current employment period + 5 years. Payroll and tax records: current tax year + 5 years, or longer where Danish law requires.
4. Data security and confidentiality
Secure data handling
We process all personal data securely using Microsoft SharePoint configured with EU data residency within a Microsoft Premium package with maximum security configurations. All data is encrypted in transit and at rest, with strict access controls ensuring only authorized personnel can access relevant information. Our commitment to data sovereignty means all processing occurs within European jurisdictions.
External data sharing
Personal data is only shared with carefully selected European partners to the extent necessary for our business operations, such as:
EU-based payroll system providers for salary processing
Danish authorities for tax and employment law compliance
European banking partners for salary payments
EU-based professional service providers (accounting, legal advice) under strict confidentiality agreements
We never sell, rent, or otherwise commercialize personal data. All external sharing is conducted under appropriate data processing agreements ensuring GDPR compliance. We prioritize suppliers that maintain their operations and data processing within the EU/EEA to minimize cross-border data transfer risks.
Microsoft SharePoint security with EU data residency
Our use of Microsoft SharePoint Premium with EU data residency provides:
Advanced threat protection and monitoring
Data encryption and secure access protocols
Regular security updates and compliance monitoring
Comprehensive audit trails for all data access
Guaranteed data residency within the EU/EEA
Compliance with European data sovereignty requirements
5. Changes to this policy
We may update this policy in case of significant changes to technology, legislation, or our business operations. The current version is available here on the website.
Effective date and version
Version 1.0 – effective September 5, 2025